All chapters¶
Every chapter of the manual, by area, with who it is for and when you do it.
Priority says how soon most companies need it. First: needed soonest, or where a mistake costs the most. Next: the rest of the everyday work. Later: specialist or occasional.
Getting started¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Set up your company | Owner, Administrator | Once | First |
| Opening balances and moving your history in | Owner, Accountant | Once, on go-live | Next |
| People, roles and access | Owner, Administrator | When someone joins or leaves | Next |
| Find things and work faster | Everyone | Any time | Later |
Sales¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Invoice branding and document themes | Owner, Administrator | Once, then when the look changes | First |
| Raise, send and get paid for an invoice | Data entry, Owner | Every invoice | First |
| Quotes | Data entry, Owner | As needed | Later |
| Chasing overdue invoices: statements and reminders | Owner, Accountant | Weekly or monthly | Next |
| Credit notes, undoing and correcting | Accountant, Owner | As needed | Next |
| Sales approvals | Owner, Approver | When approvals are switched on | Later |
Purchases¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Enter, approve and record a bill | Data entry, Approver | Every bill | First |
| Bills by email and the capture inbox | Data entry, Owner | Every bill that arrives by email | Next |
| Pay suppliers: payment runs and bank files | Accountant, Owner | Weekly or fortnightly | First |
| Purchase orders and expense claims | Data entry, Approver | As needed | Later |
| Landed costs and import VAT | Accountant | When importing stock | Later |
Banking and cash¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Import a bank statement and set bank rules | Accountant, Data entry | Every statement | First |
| Bank reconciliation, month by month | Accountant | Every month, for each bank account | First |
| Receipts, payments and transfers | Data entry, Accountant | Daily | Next |
| Owner money: capital, drawings and loans | Owner, Accountant | As needed | Later |
Tax and compliance¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Monthly VAT and PAYE returns | Owner, Accountant | Every month | First |
| VAT: registration, tax codes and rate changes | Owner, Accountant | Once, and when rates change | Next |
| Tax audit: checking VAT before you file | Accountant | Before each return | Later |
| Company income tax return | Accountant, Owner | Every year | Next |
| Personal income tax return (RM5) | Owner (personal workspace) | Every year | Later |
Accounting¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Manual journals and journal approval | Accountant | As needed | Next |
| Month-end checklist and closing a period | Accountant | Every month | First |
| Prepayments and accruals | Accountant | As needed | Later |
| Fixed assets and depreciation | Accountant | As needed, and each depreciation run | Later |
| Grants | Accountant, Owner | As grants are received and released | Later |
| Foreign currency | Accountant | If your company deals in other currencies | Later |
Reports and year-end¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Reading the financial reports | Owner, Accountant | Monthly | Next |
| Year-end: the annual statements | Accountant, Owner | Every year | Next |
| Sales, spend and the registers | Owner, Accountant | As needed | Later |
| Reporting dimensions | Owner, Accountant | Once, then as used | Later |
Stock, jobs and planning¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Items, stock and stocktake | Owner, Accountant | Setup, then each count | Later |
| Jobs and profitability | Owner, Accountant | Per job | Later |
| Budgets | Owner, Accountant | Yearly | Later |
| Cash flow forecast | Owner | Weekly | Later |
Payroll¶
| Chapter | For | When | Priority |
|---|---|---|---|
| 1. Set up payroll | Payroll Manager, Owner | Once | |
| 2. Run a pay period | Payroll Manager, Owner | Every pay day | |
| 3. After the pay run | Payroll Manager, Accountant | Every month | |
| Leave: requests, approval and balances | Payroll Manager, Approver, Employee | Whenever leave is taken | First |
| Extra one-off payments and back pay | Payroll Manager | As needed | Next |
| Starters, leavers and changes to pay | Payroll Manager, Owner | As staff join and leave | Next |
| Payroll returns: RM101, RM106 and the CINSF file | Payroll Manager, Accountant | Monthly and yearly | Next |
| For employees: your details, timesheets and leave | Employee | Whenever needed | Later |
| Switching from goPayroll | Owner, Payroll Manager | Once | Later |
Settings and administration¶
| Chapter | For | When | Priority |
|---|---|---|---|
| Approvals and controls across the company | Owner | Once, then when the business changes | Next |
| Emails and notifications | Owner, Administrator | Once | Later |
| Integrations and API keys | Owner, Administrator | As needed | Later |
| Audit: who changed what | Owner, Accountant | As needed | Later |
| Billing, backups and your data | Owner | As needed | Later |
| Turning modules and features off | Owner | As needed | Later |